Administrative Assistant (ICE)

Hillsboro, Oregon, United States Job ID JR0261930 Job Category Contract Employee Work Mode Hybrid Experience Level Contract

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Job Description

The System Software Engineering group is seeking an administrative assistant to support the GM and VP of the Linux and Chrome Systems Engineering team and other senior leaders within the organization. We are seeking an experienced professional obsessed with customer service, organization, confidentiality, and great at dealing with challenging scenarios.

In this role responsibilities include, although not limited to:

Generates reports and presentations, sets up meetings, manages office space, writes and edits documents and manages online collaboration sites such as Teams and Sharepoint.
Prepares communications, such as memos, emails, invoices, reports and other correspondence as needed.
Performs various administrative, organizational, financial, operational, and project-related activities in support of an individual or group varying in size.
Provides real-time scheduling support by booking appointments and preventing conflicts.
Proactively manages calendars, travel arrangements and expense reporting.
Provides purchasing support and tracking of spends.
Provides support to executives, managers, employees, and office visitors by handling daily office tasks.
Organizes meeting schedules, manages, and maintains conference rooms for executives and various office teams.
Plans, coordinates, and executes internal events such as off-sites, team building events and organization wide meetings.
Screens phone calls and electronic messaging and routes to the appropriate party.
Collaborates with other administrative and/or operational staff to exchange data and information that enables budget planning and expense control.

In addition to the qualifications listed below, the ideal candidate will also have:

Excellent communication skills to work across a globally diverse set of teams and customers.
A self-starter with strong analytical and critical thinking skills to learn and apply.
Calendar Management.
Strong Computer Literacy with strong experience in Microsoft Office tools (Outlook, Excel, SharePoint, Teams, PowerPoint).

Qualifications

You must possess the below minimum qualifications to be initially considered for this position. Preferred qualifications are in addition to the minimum requirements and are considered a plus factor in identifying top candidates.

Minimum Qualifications:

The candidate must have a High School Diploma, or an equivalent diploma and:

2+ years of administrative experience.

Preferred Qualifications:

Travel Scheduling
Expense reporting/filling
Purchasing and reconciliation systems
Financial Acumen - Budgeting
Experience working with multicultural teams
Data Management
Experience working with teams in multiple geographical locations.

Inside this Business Group

Enable amazing computing experiences with Intel Software continues to shape the way people think about computing – across CPU, GPU, and FPGA architectures. Get your hands on new technology and collaborate with some of the smartest people in the business. Our developers and software engineers work in all software layers, across multiple operating systems and platforms to enable cutting-edge solutions. Ready to solve some of the most complex software challenges? Explore an impactful and innovative career in Software.

Posting Statement

All qualified applicants will receive consideration for employment without regard to race, color, religion, religious creed, sex, national origin, ancestry, age, physical or mental disability, medical condition, genetic information, military and veteran status, marital status, pregnancy, gender, gender expression, gender identity, sexual orientation, or any other characteristic protected by local law, regulation, or ordinance.

Benefits

We offer a total compensation package that ranks among the best in the industry. It consists of competitive pay, stock, bonuses, as well as, benefit programs which include health, retirement, and vacation. Find more information about all of our Amazing Benefits here.

Working Model

This role will be eligible for our hybrid work model which allows employees to split their time between working on-site at their assigned Intel site and off-site. In certain circumstances the work model may change to accommodate business needs.

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Maggie Offensive Security Researcher

“I’ve always wanted to do something that changes the world — at Intel, I feel appreciated, and I’ve gained more confidence in myself. It makes me feel like I’m capable of doing great things.”