Administrative Assistant

Job Description

The primary responsibilities for this role will include, but are not limited to:

• Calendar Management: Provide real time scheduling support by booking appointments and preventing conflicts. Organizing and managing complex calendar schedule(s) for manager using sound judgement and business knowledge. Maintain agenda, assist in planning appointments, customer meetings, conferences, and F2Fs. Recognize conflicts and address in a timely manner. Work with the Intel admin community, especially executive level admins, to plan and schedule critical meetings based on deliverables, attendee availability, and varying time zones.
• Meetings: Help prepare for meetings and accurately record minutes where asked. Prepare documents for review and presentation by boards of directors, committees, and executives. Attend and contribute to weekly leadership meetings, keeping the team informed of upcoming deadlines, key dates and events, and key information.
• Org Management: Provide support for departmental events, quarterly events, and recognition. Create and maintain organizational charts and email distribution lists. Collaborate with administrative and/or operational staff to exchange data and information that enables budget planning and expense control.
• Travel: Makes extensive travel arrangements according to Intel's Travel Policy including visas. Qualify, prepare and submit corporate expenses for reimbursement.
• Hiring: Assist in the hiring process, coordinating panel interviews and operating as the hiring assistant. Onboard new members of the team hired internally and externally, assisting with announcements, introductory 1 on 1s, and making necessary tools available from day one. Submit requests in the HR system related to employee movement and organizational database updates.
• Role Model for Other Admins: Effective organizational skills to improve the efficiency of the administrative process. Cover for fellow admins when needed and help onboard admins new to the organization. Effectively mentor an integrate new admins and ensuring all admins understand departmental procedures and expectations. Builds administrative community, provides learning and training opportunities for other administrative support staff.
• NOTE: This assignment is Part Time and weekly hours will be coordinated in advance.

The Administrative Assistant should possess the following attributes in addition to the qualifications listed below.

• Should be a self-starter, able to drive tasks to closure.
• The candidate should have strong communication, problem-solving, and analytical skills.
• Time Management Skills, Well Organized, Operate independently
• Adapt to change in demands and expectations
• Collaborative Approach

This position is not eligible for Intel immigration sponsorship.This position is Vancouver BC Canada based

Qualifications

What we need to see (Minimum Qualifications):

1+ years of experience in:

• Experience working as an Administrative Assistant supporting multiple staff.
• Experience with MS Office including Outlook, Word, Excel, and PowerPoint.
• Working experience with tools such as Workday, Requisition Approval Tool, Concur, SharePoint, and Teams.
• Prior experience with Intel systems, policies and procedures

How to Stand out (Preferred Qualifications):

• A bachelor's degree or higher in any field of study and 5+ years of experience in related roles.
• Strong verbal/written communication and interpersonal skills: Ability to exercise diplomacy, tact, and judgment in interacting with a wide range of constituents at varying levels of an organization including all staff, administrative staff, and customers. Embraces a customer-obsessed attitude demonstrating strong customer service orientation.
• Can handle assignment complexity: Adapts to a fast-paced and dynamic environment with grace and professionalism. Strong project management, problem-solving skills, multitasking.
• Works with Independence of direction: Exhibits strong creative problem-solving, decision making, and outstanding independent initiative. Creates a plan and implements toward a goal.
• Organizational Knowledge: Knowledge of Intel and its contribution to the industry as well as an understanding of key stakeholders for collaboration.
• Leadership and Advocacy: Role model professional behavior and lead administrative team by providing guidance and direction on process and procedures. Foster a culture that values open communication and team-work and encourages engagement.
• Decision Impact: Operates with a learning mindset, anticipating the business needs of the team and proactively developing solutions and/or recommendations to increase team efficiency and effectiveness.

Inside this Business Group

The Data Center & Artificial Intelligence Group (DCAI) is at the heart of Intel’s transformation from a PC company to a company that runs the cloud and billions of smart, connected computing devices. The data center is the underpinning for every data-driven service, from artificial intelligence to 5G to high-performance computing, and DCG delivers the products and technologies—spanning software, processors, storage, I/O, and networking solutions—that fuel cloud, communications, enterprise, and government data centers around the world.

Posting Statement

All qualified applicants will receive consideration for employment without regard to race, color, religion, religious creed, sex, national origin, ancestry, age, physical or mental disability, medical condition, genetic information, military and veteran status, marital status, pregnancy, gender, gender expression, gender identity, sexual orientation, or any other characteristic protected by local law, regulation, or ordinance.

Benefits

We offer a total compensation package that ranks among the best in the industry. It consists of competitive pay, stock, bonuses, as well as, benefit programs which include health, retirement, and vacation. Find more information about all of our Amazing Benefits here.Intel is committed to a culture of accessibility. Intel provides accommodations to applicants and employees with disabilities. Find information and request accommodation here.Annual Salary Range for jobs which could be performed in Canada:CAD 60,000.00-CAD 220,000.00Salary range dependent on a number of factors including location and experience

Working Model

This role will be eligible for our hybrid work model which allows employees to split their time between working on-site at their assigned Intel site and off-site. * Job posting details (such as work model, location or time type) are subject to change.